How to Set Auto-Close Rules

Auto-Close Rules automatically close tickets after a set period if there is no activity. This helps keep your ticket queue clean and ensures resolved tickets don’t stay open unnecessarily.

Before You Begin

Make sure your team is using Resolved status properly
Decide how long tickets should stay open before closing
Identify any tickets that should be excluded (e.g., high priority)

Steps

Log in to Synclo
Sign in and open your dashboard.
Go to Ticketing & Helpdesk
From the sidebar, open the helpdesk module.
Open Automation
Click on Automation to access ticket rules and workflows.
Click on Auto-Close Rules
Navigate to the section where closing rules are managed.
Click Create Rule
Add a new rule to define when tickets should close automatically.
Enter a Rule Name
Give your rule a clear name (e.g., “Close after 3 days of inactivity”).
Set the Trigger Condition
Choose when the rule should apply, usually when a ticket status is set to Resolved.
Define the Time Delay
Select how long the system should wait before closing the ticket
(for example: 24 hours, 72 hours, or 7 days).
Add Conditions or Exceptions (Optional)
Set rules such as:
- Exclude high-priority tickets
- Apply only to specific teams or categories
Enable the Rule
Turn the rule ON to activate it.
Click Save Changes
Save your configuration to apply the auto-close behavior.

What Happens Next

Tickets marked as Resolved will automatically move to Closed
This happens after the selected time if there is no reply or activity
Your ticket queue stays clean and up to date

Quick Tips

Start with a longer delay (48–72 hours) to avoid closing too quickly
Make sure customers have enough time to respond before closure
Review rules regularly to match your support workflow

Frequently Asked Questions

What is Synclo and who is it built for?

Synclo is an all-in-one ERP platform designed to help organizations manage daily
operations more efficiently using automation and AI. It brings core business functions
like people management, finance, projects, documents, support, and learning into a
single, unified system. Synclo is built for growing businesses that want modern,
scalable tools without the complexity of traditional enterprise software.

How is Synclo different from traditional ERP systems?

Unlike traditional ERP systems that are rigid and difficult to adopt, Synclo is designed
to be intuitive, flexible, and easy to use. It focuses on real workflows, not just data
entry. With built-in AI, automation, and a clean interface, Synclo reduces manual effort
and helps teams move faster without long implementation cycles or heavy customization.

Can Synclo scale as my business grows?

Yes. Synclo is built to scale with your organization. Whether you’re managing a small
team or expanding across departments and locations, the platform adapts to your
structure. You can start with the modules you need and add more as your operations grow,
ensuring Synclo continues to support your business at every stage.

Is Synclo secure and suitable for sensitive business data?

Security is a core part of Synclo’s design. The platform uses role-based access controls,
secure data handling, and audit-friendly workflows to ensure sensitive information is
protected. Users only see what they’re permitted to access, helping organizations
maintain data integrity, compliance, and operational trust across teams.

How quickly can we get started with Synclo?

Getting started with Synclo is fast and straightforward. The platform is designed for
quick setup with guided configuration and minimal disruption to existing workflows. Most
teams can begin using Synclo shortly after onboarding, with support available to ensure
a smooth transition and confident adoption across the organization.

What is Synclo PeopleManager and what does it cover?

Synclo PeopleManager is a unified HR management system designed to manage the complete employee lifecycle in one platform. It covers company setup, attendance, employee records, communication, performance management, compensation, benefits, and document storage. By centralizing HR operations, it ensures consistency, accuracy, and smoother workforce management.

Is PeopleManager suitable for organizations with multiple locations or departments?

Yes, PeopleManager is built to support multi-location organizations with complex structures. It allows you to define locations, departments, roles, and policies centrally while maintaining consistency across the organization. This makes it ideal for both growing companies and established enterprises.

How does PeopleManager help reduce HR manual work?

PeopleManager automates routine HR processes such as attendance tracking, approvals, employee updates, and performance cycles. Centralized records eliminate repetitive data entry and reduce errors caused by manual handling. This allows HR teams to focus more on employee engagement and strategic initiatives.

How secure is employee data in Synclo PeopleManager?

PeopleManager includes role-based access control, secure document storage, and detailed audit trails. Sensitive employee information is accessible only to authorized users based on permissions. This ensures data privacy, compliance, and accountability across HR operations.

Can PeopleManager integrate with payroll and finance systems?

Yes, PeopleManager integrates seamlessly with Synclo SmartLedger. Attendance, compensation, and employee data flow directly into payroll and financial processes. This integration reduces discrepancies and ensures payroll is accurate and timely.

How does company setup work in Synclo?

Synclo lets you configure your organization structure, departments, roles, and workflows in one place, making it easy to get your operations up and running quickly. This ensures every team is aligned from the start with clearly defined responsibilities and processes.

Can I customize departments and roles for my business?

Yes, Synclo allows full customization of departments, roles, and hierarchies to match your business structure and operational needs. You can easily update or scale these configurations as your organization grows or evolves.

Does Synclo support multi-branch or multi-location setups?

Yes, you can manage multiple branches, offices, or business units within a single system while maintaining centralized control and visibility. This helps ensure consistency in operations while still allowing flexibility for each location.

How long does it take to set up a company in Synclo?

Most businesses can complete their initial setup within a few hours, depending on the size and complexity of their operations. Our structured setup process helps reduce delays and ensures a smooth onboarding experience.

Can I integrate company setup with other modules?

Yes, once your company is set up, it seamlessly connects with HR, payroll, finance, and operations, ensuring everything works together from day one. This eliminates the need for separate configurations across different systems.

How does payroll management work in Synclo?

Synclo automates salary calculations, deductions, and payouts while integrating directly with attendance, leaves, and financial data. This reduces manual errors and ensures employees are paid accurately and on time.

Can Synclo handle different salary structures and benefits?

Yes, you can define custom salary structures, allowances, bonuses, and deductions based on your company policies. This flexibility allows you to manage diverse compensation models across teams and roles.

Is payroll connected with attendance and leave data?

Yes, Synclo automatically pulls attendance and leave records to ensure accurate and real-time payroll calculations. This keeps payroll aligned with actual employee activity without manual adjustments.

Does Synclo support compliance and tax calculations?

Synclo helps manage payroll compliance by supporting tax calculations, deductions, and reporting based on your configured rules. This simplifies regulatory requirements and reduces the risk of compliance errors.

Can I generate payroll reports and insights?

Yes, Synclo provides detailed payroll reports, analytics, and dashboards to give you full visibility into salary expenses and trends. These insights help you make informed financial and workforce decisions.

How does Synclo track attendance?

Synclo supports multiple attendance tracking methods, including web, mobile, and device integrations. Attendance data is captured in real time and automatically aligned with company policies, shifts, and work schedules, eliminating manual registers and spreadsheets.

Can attendance rules vary by department or location?

Yes. Attendance rules can be customized based on department, role, or location. This flexibility ensures accurate tracking for different teams, shift types, and regional policies while maintaining centralized visibility.

Is attendance connected to payroll?

Attendance data flows directly into payroll calculations, ensuring accurate salary processing based on working hours, overtime, leaves, and absences. This reduces payroll errors and saves significant processing time.

How does Synclo handle leaves and approvals?

Employees can request leaves through the platform, while managers receive automated approval workflows. Leave balances are updated instantly, and all data remains visible for reporting and compliance.

Can I generate attendance reports easily?

Yes. Synclo provides detailed attendance reports that can be filtered by employee, team, or period. These insights help identify trends, manage productivity, and ensure policy compliance.

What information is stored in employee profiles?

Employee profiles in Synclo act as a single source of truth, storing personal details, role history, documents, performance data, and more. This ensures accurate and up-to-date records at all times.

How does onboarding work?

New hires are onboarded through structured workflows that guide them through documentation, policies, and initial setup, ensuring a smooth and consistent experience from day one.

Can employee data be updated easily?

Yes. Authorized users can update records instantly, and changes are reflected across all related workflows, maintaining data consistency.

Is offboarding handled securely?

Synclo manages offboarding by revoking access, documenting exits, and ensuring compliance while maintaining historical records for reference.

Who can access employee information?

Access is controlled by roles and permissions, ensuring sensitive data is only visible to authorized users.

How does Synclo improve internal communication?

Synclo centralizes all organizational communication into one platform, eliminating scattered emails and messaging apps. Employees receive clear updates, announcements, and alerts directly within the system they already use for daily work.

Can messages be targeted to specific teams?

Yes. Communications can be sent to specific departments, roles, or locations. This ensures messages remain relevant and prevents information overload across the organization.

Are important alerts highlighted?

Critical notifications such as policy updates, approvals, or urgent announcements are surfaced prominently to ensure they are seen and acted upon without delay.

Can communication history be tracked?

All messages, announcements, and notices are stored centrally, providing transparency and reference whenever needed. This is especially useful for audits or internal clarifications.

Does communication integrate with other workflows?

Yes. Notifications are tied to workflows like approvals, attendance, and performance, ensuring communication supports action rather than existing separately.

How does Synclo handle performance reviews?

Synclo digitizes the entire review cycle, from goal setting to evaluations and feedback. Reviews are structured, consistent, and aligned with organizational objectives, ensuring fair and transparent assessments.

Can performance goals be customized?

Yes. Goals can be set at individual, team, or department levels, and adjusted over time. This flexibility supports changing business priorities and employee growth paths.

Is feedback continuous or periodic?

Synclo supports both continuous feedback and formal review cycles. Managers and employees can share input throughout the year, creating a culture of improvement rather than one-time evaluations.

How is performance data used?

Performance insights feed into development plans, promotions, and compensation decisions. Leaders gain a clear view of high performers and growth areas across the organization.

Are performance records maintained historically?

All performance data is securely stored, allowing long-term tracking of progress, trends, and employee development over time.

How does Synclo manage compensation structures?

Synclo allows organizations to define salary components, allowances, and deductions clearly. These structures integrate seamlessly with attendance and performance data for accurate compensation management.

Are benefits customizable?

Yes. Benefits can be tailored by role, department, or location, ensuring alignment with company policies and local regulations.

Is compensation linked to performance?

Performance data can be used to inform increments, bonuses, and rewards, creating a transparent and merit-based compensation process.

How does Synclo ensure payroll accuracy?

Automated calculations and validations reduce errors, while detailed reports provide full transparency for audits and compliance.

Can compensation data be reported easily?

Yes. Synclo provides clear reports on salaries, benefits, and total compensation costs across the organization.

What does Synclo Resolve help manage?

Synclo Resolve is a centralized help desk system used to manage support requests, issues, and service tickets. It ensures every request is tracked from submission to resolution. This prevents issues from being overlooked or delayed.

Can Resolve be used for both internal and external support?

Yes, Resolve supports internal teams such as IT or HR as well as customer-facing support. Workflows can be configured based on the type of request. This makes it a flexible solution for different support needs.

How does Resolve help teams respond faster to issues?

Resolve organizes tickets by priority, status, and ownership, giving teams clear visibility into what needs attention. Automated workflows reduce manual tracking. As a result, response and resolution times improve.

Does Resolve provide accountability and tracking?

Yes, Resolve maintains a full history of ticket updates, actions, and ownership changes. Teams can easily see who handled each issue and when. This promotes transparency and accountability across support operations.

Can Resolve integrate with other Synclo products?

Resolve integrates with PeopleManager and ProjectHub. Support issues can be linked to employees or projects where relevant. This keeps support aligned with operational workflows.

What is Alci by Synclo?

Alci is Synclo’s built-in AI assistant designed to support smarter business operations and decisions. It works across multiple Synclo modules to surface insights and suggestions. Users receive help without navigating complex reports.

How does Alci assist users in daily work?

Alci analyzes system data and highlights trends, insights, and recommended actions. It helps users respond faster and make informed decisions. This reduces time spent searching for information.

Does Alci replace human decision-making?

No, Alci is designed to assist rather than replace human judgment. Users remain fully in control of actions and decisions. AI simply provides guidance and insights.

Can Alci work across different Synclo products?

Yes, Alci connects data across HR, sales, finance, projects, and supply chain modules. This creates a unified intelligence layer across the ERP. Insights become more contextual and meaningful.

Is data secure when using Alci?

Yes, Alci follows the same security, permissions, and access controls as the Synclo platform. AI insights respect user roles and data boundaries. Security and privacy remain intact.

What is Synclo ProjectHub used for?

Synclo ProjectHub is a project management platform designed to plan work, assign tasks, track progress, and manage timelines from start to delivery. It helps teams stay aligned on goals, responsibilities, and deadlines. All project-related activity remains visible and organized in one place.

Can ProjectHub support different types of projects and workflows?

Yes, ProjectHub is flexible enough to support various project styles and team workflows. Teams can define milestones, tasks, priorities, and views that match how they work. This makes it suitable for internal projects, client work, and long-term initiatives.

How does ProjectHub improve collaboration among teams?

ProjectHub centralizes discussions, files, updates, and decisions within each project. Team members no longer need to search through emails or multiple tools for context. This keeps communication focused, transparent, and easy to follow.

Does ProjectHub provide real-time visibility into project progress?

Yes, ProjectHub tracks task completion, milestones, and activity updates in real time. Managers and stakeholders can quickly identify delays or risks. This allows teams to take corrective action early and keep projects on track.

Can ProjectHub integrate with other Synclo modules?

ProjectHub integrates with Synclo PeopleManager and SmartLedger. This enables better visibility into team resources and project-related costs. Projects remain aligned with workforce availability and financial planning.